One approval, and the contract, timesheet and P&L finally agree.

A revenue and margin platform built for a capability centre inside a listed pharma group. It connects contracts, timesheets, quoting, costs, budgeting, and profitability in one system.

Contract models: 6; Contract models
Connected revenue engine: 1; Connected revenue engine
Phased rollout: Delivered; Phased rollout
Source code yours: 100%; Source code yours

The starting point

The margin was leaking in the gap between two systems that never spoke.

Contracts defined what could be billed. Timesheets showed what was delivered. Neither system connected the two, making unbilled work, excess hours, and true profitability difficult to see.

Before

Commercial data was disconnected

Contracts managed separately from delivery
Timesheets recorded effort without contract context
Leakage identified manually

After

One connected revenue system

Contracts mapped to actual delivery
Engagements matched to contract components
Leakage surfaced automatically

What we built

One engine, six contract models, and the leakage list nobody had seen before.

A production web application configured around the organisation's commercial models, connecting contracts, delivery, costs, and profitability.

Scope of build

Contract configuration Six contract models with validity periods, rates, functions, and addendum handling. In scope
Timesheet integration Engagement matching across client, function, engagement type, and contract. In scope
Quote calculator Calculates project pricing using salary bands, costs, margins, buffers, and resource effort. In scope
Budget & bandwidth Tracks budget versus actuals, resource capacity, and utilisation alerts. Deferred

Delivery approach

Built in phases, with a pilot group first.

Discovery Map contracts, costs, workflows, and existing systems.
Build Develop each module against agreed milestones.
Migration Connect timesheet and supporting business systems.
Rollout Pilot, stabilise, train, and expand across the organisation.

Results & impact

The questions that used to take a week now take a query.

The platform turns disconnected contract and delivery data into actionable revenue, margin, and utilisation insights.

The platform brings commercial, delivery, and financial data together so teams can see what is happening without rebuilding the numbers manually.

From disconnected systems to one connected revenue view.

6 → 1 System

Six contract models

Six contract structures configured within one revenue engine.
Connected

Timesheet + contracts

Engagements matched directly to contract and commercial data.
Delivered

Full revenue platform

Contracts, leakage, quoting, budgeting, bandwidth, and P&L in one system.
100%

Code & IP ownership

Source code, documentation, and user manuals handed over to the client.

Who it's for

We work best with service businesses that manage complex contracts and delivery.

You're a strong fit if

Capability centres managing multiple functions
Businesses billing through FTE and cost-plus models
Teams tracking contracts, timesheets, and utilisation
Organisations needing client-wise margin visibility
Service providers managing retainers and project contracts

We're not the right fit if

You need only a basic invoicing tool
Your business has simple, fixed pricing
You don't track delivery hours or resource costs
You're looking for an off-the-shelf SaaS subscription
You don't need custom workflows or integrations

The commercial picture

Milestone priced, scoped before code, source code yours.

Commercial summary

We build against agreed milestones rather than a large upfront estimate. You see the work as it progresses and receive the completed system and source code.

Staged

Build and delivery are broken into clear, agreed milestones.
Visible

Test builds and progress are shared as each module is completed.
Yours

No per-seat licence or lock-in. Source code and documentation are handed over.